In plain English
Debtors are customers who owe your business money, for example when you've sent an invoice that hasn't been paid yet. Creditors are suppliers your business owes money to. In accounting, every transaction has two sides: a debit and a credit. When you send an invoice, your sales go up and so does the amount owed to you. When it's paid, that money moves from 'owed to you' into your bank. Keeping both sides balanced shows exactly where your cash is and helps you spot problems before they hurt your cash flow.
What's included
What we take care of
Customer invoices
Invoices captured, or issued on your behalf, and recorded against the right customer.
Payment allocation
Every payment received is matched to the correct invoice.
Customer statements
Monthly statements sent to your customers showing what's outstanding.
Age analysis
A simple report showing who owes you, how much and for how long.
Supplier invoices
Supplier bills captured and checked against their statements.
Payment schedule
A list of what's due to suppliers and when, so nothing is missed or paid twice.
Is this for you?
You probably need this if…
- Customers pay late and you're not sure who still owes you
- You've paid a supplier invoice twice (or not at all)
- Your profit looks fine but cash always feels tight
- Supplier statements never match your records
- You spend hours every month on invoices and payments
How it works
Simple from start to finish
Set up your lists
We set up your customers and suppliers with their correct opening balances.
Ongoing capturing
Invoices and payments are captured and allocated as they come in.
Statements and reports
Customer statements go out and you receive an age analysis.
Stay on top of cash
You get a clear list of what's coming in and what needs to be paid.
Checklist
What we'll need from you
Don't worry if you don't have everything yet. We'll help you find what's missing.
- Your customer and supplier lists
- Invoices issued and received
- Bank statements
- Supplier statements
- Credit notes
- Your payment terms (e.g. 30 days)
FAQ
Common questions
What do debit and credit actually mean?
They're the two sides of every transaction: value always comes from somewhere (a credit) and goes somewhere (a debit). You don't need to master it, because that's our job, but we're always happy to explain your numbers.
Will you chase my customers for payment?
We send statements and can send polite payment reminders on your behalf. Formal debt collection or legal action is not part of this service.
Can you pay my suppliers for me?
We prepare a payment schedule showing what's due and when. You stay in control of releasing payments from your bank account.